Prospective Member FAQs

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Does my organization join SEEP, or do I join as an individual?

All individuals gain membership through their organizational affiliation. The organization applies to SEEP, and every quarter the Board of Directors reviews applications. When SEEP grants membership to an institution, its staff receives the member benefits.

Can my organization be a member of SEEP?

Please see our application instructions and forms.

What are the benefits of the SEEP membership?

A full list of our member benefits is available here.

How much are the membership dues?

Dues vary depending on the type of organization applying and how much revenue they earn. See the complete information on our membership fees.

What are the roles and responsibilities of the Official Representative?

The Official Representative is SEEP’s main point of contact with each member organization. The major responsibilities of the Official Representative are to:

Process membership renewals at the beginning of each year.
Collect working group interest from staff members.
Vote for new Board Members at the Annual General Meeting during the SEEP Annual Conference; if the Official Representative is unable to attend, he or she must choose a proxy to vote in his or her place.
Disseminate news, events, and programs that may be of interest to staff members.

SEEP invites employees at every level of its member organizations to participate in SEEP programs and events, but with over 100 members, it is difficult to communicate directly with individuals. The most important role of the Official Representative is to ensure that information and opportunities from SEEP reach the people who would benefit from them the most in each member organization.

Is my membership renewal due on the anniversary of the date I joined, or is the membership term based on the calendar year? Do I pay the full amount of dues for the first year, or a pro-rated amount?

Membership renewal takes place at the same time of year for all members, regardless of when you joined; renewal season lasts from January to March of every year. Members that join SEEP after May pay 50% of the annual dues for their first year. Members that join in September pay 25% of the annual dues, and members that are approved at the Board Meeting during our Annual Conference in November do not pay dues until the next calendar year.

I've left my current position to begin work at another organization. Can I maintain my SEEP membership?

Because SEEP membership is granted to institutions, once you leave a member organization you are no longer considered a SEEP member. If you begin working for another organization that is also a SEEP member, you can simply update your online user profile and contact SEEP to make sure we have your correct e-mail address and contact information. If you are leaving to work for a non-member or as an independent consultant, but are actively involved in a working group, we would permit you to remain on the current project so as not to interrupt the working group’s progress.